(AFG-KABUL) Administrative Specialist, Lead

Job Summary

The Administrative Specialist, Lead performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence. Represents Human Resources department in certain environments and advises Human Resources Manager and upper management on current status of departmental issues.

Principal Accountabilities

• Coordinate with appropriate personnel, company, and/or government agencies relating to issues assigned by upper management.


• Provide guidance to various levels of employees regarding company policies and procedures for assigned Human Resources function.


• Follow established guidelines in performing routine day-to-day tasks.


• Copy and distribute various reports and documentation.


• Create and maintain Human Resources files in accordance with Standard Operating Procedures (SOP).


• Confirm, encode and distribute invoices for payment.


• Process timesheets and expense reports and verifies correct charge codes.


• Make travel arrangements for mobilizing employees and departmental personnel.


• Review outgoing materials and correspondence for internal consistency and conformity with established procedures.


• Order and maintain supplies for department.


• Process paperwork for employees, mails employment documents and packets.


• Maintain and update Point of Contact (POC) list for department’s contracts and upholds communication with contacts.


• Perform administrative duties such as typing, filing, faxing, wire transferring and distributing correspondence.


• Lead a team of Administrative Specialists to ensure:


• Established guidelines in performing routine day-to-day tasks are followed.


• Correct procedures in verifying timesheets and related TLS actions are applied.


• Accuracy in various reports and documentation.


• Accuracy in making travel arrangements for employee travel.


• Accuracy in outgoing materials and correspondence for internal consistency with established procedures.


• Accurate processing of paperwork for employees.


• Cross-training with regard to the DI and DIFZ processes is completed.


• Other special assignments and functional roles may be assigned (as needed).

Knowledge & Skills

• Demonstrated proficiency in Microsoft applications (i.e. Word, Excel).


• Type 50-60 words per minute.


• Able to operate office machinery such as fax and copier machines.


• Knowledge of domestic and international postal and customs practices.


• Able to works independently with good decision-making skills.


• Ability to interact professionally with all levels of employees and customers.


• Professional speaking ability directly to a person via the telephone or internet.


• Strong organizational skill.


• Must possess a current passport of country of citizenship or the ability to obtain one before assignment.

Experience & Education

• Five (5) years in the clerical field preferable as an administrative assistant.


• High school diploma or equivalent required.


• Associates degree or Business School training preferred.


• Previous PeopleSoft experience preferred.

Physical Requirements/Working Environment

• Must be able to routinely climb / descend stairs.


• On occasion must be able to lift 30 pounds.


• Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows / knees, and reach above / below shoulders.


• Must be able to read and interpret newspaper and typewritten print.


• Must be able to communicate by voice and detect sound by ear.


• Must be able to distinguish color and judge three-dimensional depths.


• Works in a normal office environment with controlled temperature and lighting conditions.

Travel

• Travel to and between CONUS and OCONUS locations as requested is required.

Primary Location: AFGHANISTAN-OCONUS-KABUL

Job Posting: Apr 11, 2016, 7:39:58 AM

Unposting Date: Ongoing

Req ID: INL-1601300

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