(AFG-Kabul) Administrative Officer ( ISHAN project )
About FHI 360:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Administrative Officer (ISHAN project)
Description:
The Initiative for Hygiene, Sanitation, and Nutrition ( IHSAN ) is a five-year project whose goal is toassisting the Government of the Islamic Republic of Afghanistan(GIRoA), civil society organizations(CSOs), and the private sector to carry out and scale up evidence-based nutrition and water, hygiene, and sanitation(WASH)interventions that will improve the nutritional status of women and children less than five years old.Specific project objectives include enhancing capacity to institutionalize nutrition programs, increasing adoption of optimal nutrition and hygiene behaviors at community and household levels; and increasing availability of nutrition, hygiene, and sanitation services and products increased.The project will focus on the 10 provinces with poorest nutritional indicators based on the 2014 national nutrition assessment.Recognizing that significant variations in health situations exist between districts and sub-districts in each province, we will promote improved nutrient intake and awareness and improved sanitation and hygiene practices by working with provincial health authorities and communities to strive toward improved coverage in priority areas.
Job Summary / Responsibilities:
Job summary / Responsibilities :
Supports activities related to the procurement of materials, parts and equipment for the
company.Submits and processes purchase orders as authorized following policies and
procedures for the operation of procurement activities.Assists with monitoring departmental
costs, schedules and performance to ensure approval and payment of transactions completion.
Coordinates purchasing activities with other departments to maintain inventories at planned
levels.
Accountabilities :
Prepares, maintains, and reviews purchasing files, reports and price lists for department.
Assists with developing bid specifications.
Reviews requisition orders to verify accuracy, terminology and specifications.
Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or latedeliveries to ensure contract terms and company needs are met.
Approves bills for payment and calculates costs of orders and forwards invoices to appropriateaccounts.
Maintains policies and procedures of organizational and government regulations affectingpurchases and shares information with management, staff members and vendors.
Checks shipments to ensure orders are filled correctly and goods meet specifications.
Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
Performs other duties as assigned.
Maintains documentation of purchase orders and verifies invoices for payment with accounting.
Assists with developing and revising procurement operating procedures and policies.
Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and company procedures.
Analyzes quotations received, selects or recommends suppliers, and schedules deliveries.
Supervises preparation of orders and follows up to expedite delivery and shipment.
Obtains certifications of delivery and conducts check against orders.Checks and approves
invoices for orders placed.
household goods and personal owned vehicles.
- Monitors budget to ensure policies are adhered to and no overages occur with allowable
expenses for employees.
Authorizes and approves invoices pertaining to relocation expenses.
Serves as point of contact regarding custom regulations with US and International imports,exports, international commerce, visa’s, and work permit requirements.
Conducts internal audits with accounts payable to show compliance with company purchasingpolicies.
Receives, examines and processes requisitions and other documents related to the purchaseof supplies, materials, and equipment for the company.
Compares costs and evaluates the quality, and need of supplies, materials and equipment.
Interacts and corresponds with vendors to keep abreast of new products and market trends.
Consults with department managers to determine purchasing needs and specifications.
Analyzes purchasing trends to determine best practices and cost for the company.
Assists with the training and developing of policies and procedures for staff and functionalareas.
Inventories equipment, assist with filtering equipment throughout the asset management lifecycle and prepares equipment for end-of-life disposition.
Problem Solving & Impact :
Works on problems that are complex in scope and require evaluation of identifiable factors.
Exercises judgment within defined practices and policies in selecting methods and techniquesfor obtaining solutions.
Decisions made generally affect own job or specific functional area.
Supervision Given / Received :
Provides guidance to departmental areas.
Serves as point of contact for Country Offices regarding purchasing logistics for relocations.
May serve as a team lead to other staff.
Supervision requirements are limited to financial signature authority assigned by management.
Typically reports to a Manager or Director.
Technology to be Used :
Personal Computer, Microsoft Office(i.e.Word, Excel, PowerPoint, etc.), e-mail, telephone,
printer, calculator, copier, cell phones, PDAs and other hand held devices.
Travel Requirements :
Less than 10%
Qualifications:
Education / Experience :
Applied Knowledge & Skills :
Strong knowledge of procurement methods and procedures.
Working knowledge of company policies and standards for procurement services.
Excellent oral and written communication skills.
Proficient use of Microsoft office and computer software skills.
Demonstrated analytical and problem solving skills.
Ability to analyze and interpret data, identify errors and prepare reports.
Ability to work well with others and independently.
Typical Physical Demands :
Typical office environment.Ability to sit and stand for extended periods of time; ability to lift 5-50lbs.
NOTE : Applicant must be eligible to work in Afghanistan. No expatriate benefits or allowances provided.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and an outstanding benefit package. Please click here at https://jobs-fhi360.icims.com/jobs to visit FHI 360’s Career Center for a list of all open positions.
FHI 360 is an equal opportunity and affirmative action employer. at http://www.fhi360.org/careers/eeo FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.
Job ID 17067
Area Global Health, Population & Nutrition
# of Openings Remaining 1
Job Locations Afghanistan – Kabul
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