(AFG) Administrative Assistant

Job Summary

Under supervision, the Administrative Assistant performs a wide range of routine to advanced administrative duties in support of a program, department or manager(s). Acts as a liaison to internal and external contacts in a manner that promotes the professional image of the Company.

Principal Accountabilities

(Typical duties include the following, although specific duties vary by assignment or contract.)

• Performs routine to advanced administrative tasks in support of the daily operations of the department.


• Using computer system, prepares professional business communication documents including presentations, reports, memos, letters and emails.


• Organizes and maintains paper and electronic filing systems for records, correspondence, etc.


• Performs administrative duties such as mailing, faxing and distributing correspondence.


• Screens telephone calls and visitors, providing information and direction as needed.


• Arranges and coordinates details related to travel arrangements, expense reports, and departmental budgets.


• Makes arrangements for conferences and meetings; may assemble background materials, attend meetings and record proceedings as directed.


• Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.


• Orders and maintains supplies and equipment for department.


• Assists with a variety of scheduled and unscheduled projects specific to assigned department/program.


• May perform PeopleSoft HR function for one or more programs.


• Perform other qualified duties as assigned

Knowledge & Skills

• Working knowledge of general office procedures.


• Fluency in English, both oral and written communication, with knowledge of business communication, including style and format of letters and reports.


• Strong typing skills with proficiency in Microsoft applications such as Word, Excel and PowerPoint.


• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.


• Ability to operate office machinery such as fax and copier machines.


• Works independently with good decision-making skills.


• Good interpersonal skills with the ability to interact professionally with all levels of employees and customers.


• Additional knowledge and skills may be required by contract or assignment.

Experience & Education

• High school degree or equivalent required. Some college or business school training preferred.


• Two (2) years’ experience performing the work of an administrative assistant required.


• Additional experience/education may be required by contract or assignment.

Physical Requirements/Working Environment

• CONUS:


• Generally works in normal office environment, but may be required to travel domestically and internationally on short notice, to austere environments, under harsh living conditions.


• OCONUS:


• Some positions will be assigned to overseas locations where living and working conditions at assignment location could be remote and uncomfortable, with long hours, exposure to weather, dust, and hazardous/harsh conditions.

Travel

• Travel typically not required within area of assignment.

Primary Location: AFGHANISTAN-OCONUS

Job Posting: May 27, 2016, 3:05:32 PM

Unposting Date: Ongoing

Req ID: 1601832

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