(AFG-Kabul) Program Specialist

Job Title Program Specialist

Auto req ID 16965BR

Positions Remaining 1

Full / Part Time Full-Time

Employment Type Regular

City Kabul

Country Afghanistan

Security Clearance Secret

Travel Required 100%

Job Description

Reports To:Program Manager

Summary:

IAP – Ingenuity and Purpose

www.iapws.com

A leading international government contractor for more than 60 years, IAP provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. A world-class leader in providing seasoned program management, IAP leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers’ diverse and complex challenges. IAP’s corporate headquarters is located in Cape Canaveral, FL, and operates in over 100 locations in 20 countries worldwide. IAP also maintains offices in Panama City, FL, Virginia, the United Kingdom, and the Middle East.

This job position is located in Kabul, Afghanistan and supports the Afghan National Police (ANP) UHF Radio Trunking System. Successful candidate will be located in a secure (civilian) compound in Kabul with other team members and provide direct support to the Program Manager in the administration of the contract. Current contract expires 16-Apr-16 with an anticipated extension to 16-Oct-16 and opportunity for follow-on contract work with the ANP.

Essential Job Functions: (not limited to duties as described – performs related duties as requested)

• Directs and manages the administrative function for the Company


• Manages the travel program, office equipment and office supplies


• Serve as liaison to management, advising on Corporate policies and procedures relevant to administrative, procurement travel and other matters


• Monitor monthly phone bills, training employees and resolving problems


• Identifies researches and evaluates vendors for cost-effective technical services


• Coordinates procurement with internal supply chain and finance department


• Review subcontractor invoices to ensure accurate recording and billing of services and material.


• Track invoices and coordinate with Accounts Payable to ensure subcontractor payments are on time.


• Audit and review work performed by the staff and assist them with their duties as required


• Provides program management support to engineering staff.


• Support includes project scheduling, financial management, briefing, coordination and graphic presentation.


• Manage and distribute information between the military and corporate representatives


• Receive and report on daily personnel status


• Submit all of administrative personnel status reports with the military and corporate representatives


• Input all employee movements intra-theater and tracks their locations


• Plan and Coordinate meetings between the Program management Team and the military representatives


• Assist employees with time card, travel, leave, and all other administrative issues


• Process all employee military air and ground transportation requests


• Maintain personal data files and training records for ANP students.


• In-process and out-process all employees through the military


• Tracks CAC Card, LOA, Passport and VISA expiration and all NDC attendance dates


• Process leave forms with the military and corporate representatives


• Maintain the admin continuity / historical documents on SharePoint


• Scan, fax, and reproduce documents and briefings for the military and corporate representatives


• Provide support to program managers in the areas of program planning and tracking


• Coordinate with internal and external customers, under the direction of the program manager


• Prepares customer communication as requested


• Perform other activities as necessary in an austere environment as directed by Program Manager.

Level of Supervision:

None

Education & Experience: (or equivalent)

Associates Degree (Preferred)

5 years experience

3 years of experience in related field

1 years of experience working in Afghanistan.

License & Certifications:

N/A

Knowledge & Skills:

• Fluent with Microsoft Office Suite.


• Fluent with interpreting/administering subcontracts.


• Excellent organizational and analytical/problem solving skills


• Work unsupervised in a reliable manner to complete all tasks on time and in quality manner.

Physical Demands/Working Environment:

Working conditions are adverse at times and require a tolerance for drastic temperatures change, dry climates and sand storms. Candidate must be able to repeatedly walk, climb, lift, bend, sit, stand, stoop, kneel, etc.

Travel:100% (Afghanistan)

Security Clearance: SECRET

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