(AFG) Program Management Support Officer (PMSO) Cross Border Cooperation

Position Title Program Management Support Officer (PMSO) Cross Border Cooperation

Location Afghanistan

Agency Aga Khan Foundation

Sector Social Development

About the Agency

The Aga Khan Foundation (AKF), at http://www.akdn.org/akf alongside its sister Aga Khan Development Network (AKDN) agencies, has implemented innovative, community-driven solutions to development challenges for more than 45 years. It focusses on a small number of specific development problems by forming intellectual and financial partnerships with organisations sharing its objectives. With a small staff, a host of cooperating agencies and thousands of volunteers, the Foundation reaches out to vulnerable populations on four continents, irrespective of their race, religion, political persuasion or gender. More information…. at http://www.akdn.org/akf

The position

Job Summary:

The PMSO is responsible to support the area, regional and the national coordination team to analyze programming and produce high quality written communications that respond to donor requirements and contribute to internal learning process; and provide management support for the regional cooperation office in terms of project coordination.

Main Duties and Responsibilities:

Program Management Domain:

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  Ensure timely submission of high quality donor reports to the responsible officer in the National Program Office (NPO) in Kabul;

  
  


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  Ensure quality of all external documents in consultation with his/her supervisor;

  
  


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  Support the Rural Development (RD) Program and the / external relations & grants management team members in proposal development processes;

  
  


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  Ensure that management and relevant sector heads are provided with grant information;

  
  


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  Support and assist sector heads in updating yearly plans of operations (YPOs) as new grants are secured;

  
  


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  Develop a comprehensive understanding of programmatic approaches and methods to facilitate internal and external engagement;

  
  


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  Coordinate with Evaluation Research and Learning Unit (ERLU) to ensure that qualitative assessments capture indicators outlined in regional logical frameworks;

  
  


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  Coordinate with ERLU and sector teams to ensure that timing of assessments matches technical and donor reporting requirements;

  
  


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  Facilitate regular and consistent meetings with finance managers to monitor spending against grants;

  
  


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  Maintain regional Grant Management Information System, logical framework, YPO, and project overviews;

  
  


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  Develop a comprehensive knowledge of the cross-border working group mandates and provide regular reporting against progress;

  
  


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  Assist with strategy development for cross-border programming and participate in quarterly programmatic reviews.

  
  

External Relation Domain

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  Ensure AKDN maintains up-to-date intelligence on stakeholders operating within the region;

  
  


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  Identify program development and funding opportunities within the region;

  
  


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  Support its supervisor and sector heads in their engagement with regional and international NGOs, UN agencies and other relevant organizations;

  
  


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  In collaboration with Kabul-based counterparts, generate communications materials to present and promote the region;

  
  


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  Liaise frequently with the Faizabad and Kabul offices to ensure shared understanding of the cross-border work plans, opportunities, and challenges;

  
  


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  Coordinate and facilitate visits for stakeholders (AKF donor units, donors, press) to the region;

  
  


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  Work with supervisor to provide timely and appropriate reports to provincial government;

  
  


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  To carry out the responsibilities of the role in a way which reflects AKF-A’s commitment to protecting children in accordance with the Child Safeguarding Policy.

  
  

The requirements

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  An under-graduate degree in a relevant field, with at least 3 years of related work experience in a development context;

  
  


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  Evidence of ability to plan and manage complex processes;

  
  


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  A proven ability to build and maintain collaborative relationships with colleagues;

  
  


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  Excellent written and verbal communication skills in English language;

  
  


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  Demonstrated ability to work under pressure and meet tight deadlines;

  
  


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  Proficient in Microsoft Office.

  
  

Salary Salary and package to attract the best candidate

Removal Date 11-Jun-2016

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