Secretariat Information Management Specialist - ECODIT - United States

ECODIT’s USAID-funded Energy Links Project seeks an expatriate, short-term Secretariat Information Management Specialist to support CASA-1000, a long-distance electricity transmission project that will connect the national grids of Kyrgyzstan, Tajikistan, Afghanistan, and Pakistan. The Energy Links Project hires and manages the Secretariat for CASA-1000, which provides overall leadership and coordination for negotiation and construction of this multi-donor, $1.2 billion activity.

Responsibilities:

The selected candidate will be responsible for leading a thorough review, assessment, optimization, and update of the existing document management system in the Secretariat Headquarters (HQ). This short-term assignment is expected to take 60 working days spread over three to five months. The candidate will:

• Assess the current state of information technology (IT) use and the organization of documents within the Secretariat;
  


• Develop a comprehensive specification for an Information and Document Management system both for existing documents and for the expected flow of documents that will be created in the future;
  


• Develop and finalize a structure for filing hard-copy documents;
  


• Determine which documents should be digitized into soft copy, and determine what information access methods and security are most appropriate for hard- and soft-copy documents; and
  


• Define requirements for the CASA-1000 website to improve access to general information, news, and project promotional information, and establish controlled and secure access by counterparts and CASA-1000 Secretariat staff to documents and other non-public project information;
  

Qualifications:

Candidates for this short-term position should meet the following qualification requirements:

Educational Background

• Bachelor’s Degree in a relevant field (IT, Software Engineering, etc.) is required; Master’s Degree preferred.
  

Experience

• Minimum 10 years of past experience working as an Information Management expert with direct experience in the development of an information center or a technical/project document repository. The experience should ideally include, but not be limited to, the responsibility for the management of office records; regular maintenance and back-up of the electronic records management system; digitization of hard-copy documents using OCR software; etc.
  


• Fluency in English (reading, writing, and speaking) is required.
  


• Knowledge of the MS office software suite is required.
  


• Knowledge of at least one computer software package for document management – e.g., Documentum, LogicalDOC, Docxdrive, and/or M-files Pro – is essential.
  


• Familiarity of the incumbent with energy sector terminology would be considered a plus.