Afghanistan: A Roving Administrative and Financial Coordinator

****Première Urgence Internationale****(PUI) is a non-governmental, non-profit, non-political and non-religious international aid organisation. Our teams are committed to supporting civilians victims of marginalisation and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. PUI relies on 30 years of field experience in 50 countries in crisis, as well as on the complementarity of its medical and non-medical expertise, to adapt its programs to each context and to the real needs of the most vulnerable populations.

The association leads in average 180 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 4 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe, Caucasus and France.

As part of our activities, we are looking for a Roving Administrative and Financial Coordinator (International Mobility: Africa, Asia, Middle-East).

PU-AMI is setting up a team of expatriates that can be mobilized on different missions and different types of positions for a maximum of three months at the same position, according to the needs of priority for the association. The Roving Admin & Fin Coordinator is subjected to come in as part-time replacements, specific support, or training for the teams in place.

The missions that are successively proposed are diverse in terms of intervention contexts as well as types of responsibilities.

The line management of the Roving Admin & Fin Coordinator depends on the position held within each of the missions conducted. He / she is linked to the Recruitment & Careers Manager, who pilots the mobility set-up in close coordination with the Head of Operations and Head of Emergencies and Operational Development.

Presence at headquarters is limited to briefing time, capitalization, possible handovers and debriefing.

The main tasks entrusted to the Roving Admin & Fin Coordinator are basically acting as ****interim on an Administrative & Financial coordination position**** at mission level.

The missions of the Roving Administrative and Financial Coordinator can also include:

• Coaching / companionship of an expatriate or national staff taking an Admin & Finance coordination position


• Temporary support for the Admin & Finance coordination of a mission


• Support Audits at mission level


• Support for opening / closing a mission


• Exploratory mission on an existing mission or a new country


• ****Financial, budgetary and accounting management:**** Ensuring all aspects relating to finance, including budgetary, accounting and cash flow elements.


• ****Management of human resources:**** Ensuring the administrative management of the local and international teams, in accordance with labor regulations in the intervention country and the HR policies of PUI.


• ****Administrative and legal management:**** Supervising administrative records and guarantees that the status and functioning of the mission are in legal accordance with the requirements of the intervention country.


• ****Representation:**** Participation to the representation of the association in its relations with partners, authorities and different local players for the financial, administrative, legal and human resources areas of the mission.


• ****Coordination:**** Centralizing and disseminating information within the mission and to HQ for all financial, administrative, legal and human resources aspects of the mission, and consolidating the internal and external reporting for them.

Between missions, the Roving Admin & Fin Coordinator may have to, for short periods and as needed, work on capitalization, develop financial tools, support a geographical unit at headquarters as an interim or be called to work on more cross-departments projects, such as trainings.

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Training and experiences:

• Humanitarian experience of ****3 years**** minimum in emergency and post-emergency situations, at Admin & Fin coordination positions


• Financial experience at headquarters of International Solidarity NGOs appreciated


• Experience in opening missions appreciated


• Demonstrated experience in projects funded by institutional donors (including ECHO, EuropeAid, UN agencies, OFDA, BPRM).


• Experience with PUI very appreciated


• Excellent managerial skills


• Interpersonal skills, diplomacy and negotiation


• Analytical and reflection skills. Pragmatism.


• Organization, priorities management, good interpersonal skills, communication ease and eager to work in a team


• Dynamism, rigor, reactivity, adaptability, flexibility


• Resistance to stress, ability to adapt to isolated and / or insecure environments

Languages:

Excellent writing skills, formatting and syntax ****in French and English****

****Proposed conditions:****

****Type / Duration of Contract:**** Fixed-Term Contract

****Duration:**** 12 months

Starting Date : November 2015

****Monthly Gross Income:**** from 2 200 to 2 530 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI

• ****Costs covered**** Round-trip transportation to and from home / mission, visas, vaccines…


• ****Insurance**** including medical coverage and complementary healthcare, 24/24 assistance and repatriation


• ****Housing****


• ****Daily Living Expenses**** (« Per diem »)


• ****Break Policy****: 5 working days at 3 and 9 months + break allowance after 3, 6 and 9 months of contract


• ****Paid Leaves Policy**** : 5 weeks of paid leaves per year