(AFG) Finance Director

Provide guidance to the Chief of Party and Deputy Chief of Party regarding the financial requirements of the project

Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans

Maintain and administer project financial accounting system

Prepare accurate budgets, track expenses, ensure that required financial controls are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USAID, JHU and Jhpiego financial and accounting procedures

Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required

Implement and maintain detailed financial reporting and reimbursement process in accordance with Jhpiego’s established financial system

Review, reconcile and monitor all accounts, including major project operating accounts, and petty cash operations involving cash advances

Direct the annual budgeting process for all assigned accounts

Work with the Project Director and Deputy Project Director to assist program staff in developing work plans and annual budgets for program activities and local office costs

Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy

Make budget adjustments, and other cost improvement measures, as required

Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports

Prepare responses to donor’s questions on financial information or budget application/proposal numbers

Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, timely approval of timesheets

Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting

Ensure staff time sheets are completed as required and maintain records of leave and attendance for project staff

Provide guidance and support for contracts development and management

Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence, and other HR actions

Taking lead in sub-award processing

Budget reviews, conducting elements of pre-award survey of potential sub-awardees, and review release of funds to sub-awardees

Monitor and facilitate compliance of programs with donor and Jhpiego commitments and requirements, including program progress and adherence to objectives, submission of timely modification, budget revisions and extension requests

Provide guidance to sub-grantees and implementing partners in interpreting Jhpiego and USAID policies

Ensure capacity building of finance/grants staff of sub-recipient organizations in maintenance of auditable records and compliance with terms of the sub-agreement

Manage good liaison and rapport with implementing partners

Responsible for the compliance at the sub awardees level by performing review of expenses reported by the sub-recipient organizations, participating in grants meetings, direct the preparation/ dissemination of grants meeting minutes and follow up on action points

Preparation/obtaining of proper auditable documentation for match/cost share contributions in accordance with applicable USAID regulations and Generally Accepted Auditing Standards

Maintain, and modify as necessary, standardized regular reporting formats

Ensure financial reports are submitted on time and according to formats required

Maintenance of accurate and up to date Grants Tracking Spreadsheet, reporting deadline system and informs key senior staff of upcoming deadlines

Maintain comprehensive and organized grant filing system

Data management including checking data in reports as well as compiling grants related databases

Act as financial/grants resource person for sub-grantees as and when required

To offer training and capacity building of all staff on grants and program reporting

Manage in periodic financial monitoring of sub-grantees and implementing partners

Advanced degree in business administration, finance, accounting or equivalent experience

8+ years financial management experience in large international programs in developing countries

Experience working with public and/or private donors

Demonstrated financial analysis, financial reporting, cash flow analysis, budget development, and forecasting experience

Understanding of service center, fringe, and indirect rate application and allocation methodologies

Knowledge of US government cost principles, GAAP accounting rules, and grant/contract management

Expert knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required

Fluent in written and spoken English required; knowledge of Dari preferred

Strong interpersonal, writing, and oral presentation skills