Secretariat Information Management Specialist - ECODIT - Arlington

Responsibilities:
The selected candidate will be responsible for leading a thorough review, assessment, optimization, and update of the existing document management system in the Secretariat Headquarters (HQ). This short-term assignment is expected to take 60 working days spread over three to five months. The candidate will:

Assess the current state of information technology (IT) use and the organization of documents within the Secretariat;

Develop a comprehensive specification for an Information and Document Management system both for existing documents and for the expected flow of documents that will be created in the future;

Develop and finalize a structure for filing hard-copy documents;

Determine which documents should be digitized into soft copy, and determine what information access methods and security are most appropriate for hard- and soft-copy documents; and

Define requirements for the CASA-1000 website to improve access to general information, news, and project promotional information, and establish controlled and secure access by counterparts and CASA-1000 Secretariat staff to documents and other non-public project information;

Qualifications:
Candidates for this short-term position should meet the following qualification requirements:

Educational Background

Bachelor’s Degree in a relevant field (IT, Software Engineering, etc.) is required; Master’s Degree preferred.

Experience

Minimum 10 years of past experience working as an Information Management expert with direct experience in the development of an information center or a technical/project document repository. The experience should ideally include, but not be limited to, the responsibility for the management of office records; regular maintenance and back-up of the electronic records management system; digitization of hard-copy documents using OCR software; etc.

Fluency in English (reading, writing, and speaking) is required.

Knowledge of the MS office software suite is required.

Knowledge of at least one computer software package for document management – e.g., Documentum, LogicalDOC, Docxdrive, and/or M-files Pro – is essential.

Familiarity of the incumbent with energy sector terminology would be considered a plus.