USAID/SENEGAL WRITING/EDITING BPA, SOL-685-16-000014 - USAID - United States
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Home » USAID/Senegal Writing/Editing BPA SOL-685-16-000014
USAID/Senegal Writing/Editing BPA SOL-685-16-000014
USAID/Senegal Writing/Editing BPA SOL-685-16-000014
B1. PURPOSE
The purpose of this BPA is to contract individuals to provide the below described services:
USAID/Senegal intends to improve the quality of its written products. Towards this goal, the Mission is seeking consultant services to:
Draft and edit documents for use within the U.S. Government and externally, in proper American English; that follow U.S. Government standards for the use of clear and easily understood language, Associated Press and OMB General Style Guidelines; that are well organized, concise, and easily accessible to a broad audience; and, provide the requested information in the specified format.
Provide English writing instruction and feedback for both Senegalese and American employees.
B2. BACKGROUND
USAID/Senegal produces a wide variety of written documents each year. These include reports, statements of work, action memorandum, concept papers, project design documents, employee evaluations, communications and outreach products, etc. Many of the staff are not native English speakers and thus have difficulty drafting polished documents in English. American staff also need to strengthen their writing skills to ensure clear and persuasive narrative. A second writing related challenge is the fact that several offices would like to produce more reports, communications products for the general public, and success stories. The Mission is seeking the services of a Consultant to address these concerns.
B3. STATEMENT OF WORK
English Writing Instruction. Writing instruction to staff may be provided in a variety of formats. These include: (1) Single lessons/feedback sessions for a group of persons; (2) A series of group writing lessons conducted over a period of several weeks; (3) Individual writing lessons tailored to the specific needs of an employee. This could include providing feedback/coaching to an employee on a document that s/he has drafted.
Document Editing
Document Drafting
B4. METHODOLOGY/ DESCRIPTION OF WORK ENVISIONED.
The consultant may be called upon to:
aensure that final documents are well organized, follow appropriate formats, contain the required information, and are written in clear and easily understood language. Documents include, but are not limited to, correspondence, memoranda, reports, statements of work, design documents, bilateral agreements, presentations, speeches, fact sheets, success stories, website content, weekly updates,and lengthy technical documents whose purpose is to document agency processes for management and audit purposes.
draft factual and interpretive memoranda intended to provide clear and well-supported recommendations, objective information, and advice to senior staff on a variety of programming and administrative issues. Written products may require soliciting and editing written materials from a large number of non-native English source writers in many cases, in such instances these technical inputs are critical to the final product.
edit documents to ensure the accuracy, appropriateness of style and tone, and adherance to format and content requirements of documents prepared by Mission staff.
review complex and detailed USAID guidance, and conduct limited subject research, as required in order to accomplish writing and/or editing assignments.
interpret and communicate agency guidelines to other writers in the Mission.
become familiar with a broad range of key sources of information for Agency policies and procedures, to work closely with Mission staff
facilitate the development and standardization of document formats, and other writing and style guides
design and implement training for staff on the use of writing resources and provide follow-up mentoring and assistance on use of writing resources.
advise on the preparation of all materials for public consumption, such as those posted to the USAID web site and Facebook page, as well as newsletters, brochures, and annual reports.
B5. QUALIFICATIONS/REQUIRED EXPERIENCE
Ø Level IV (fluent) English, speaking/writing and fluency in use of international development terminology required.
Ø Consultants may select to bid on only certain sections of the above description of work envisioned.
Management arrangements: Consultants will report to the office director of the office making each task order request.
Education: A Bachelor Degree in the Liberal Arts, English, International Relations, Political Science, and Journalism, Economics or a related field is required.
Prior Work Experience : For all editing and drafting related work, a minimum of seven years of experience in which writing and/or editing in English constituted a significant element of the level of effort is required. For group writing instruction, the candidate must have at least two years of experience teaching writing.
Language: Level IV (fluent) English, speaking/writing and familiarity with international development field and terminology required.
Knowledge: A working knowledge of the international development field, and specifically USAID activities, projects, and programs, is desirable, but not required.
Skills and Abilities: Outstanding organizational and planning skills, the ability to multi-task, and excellent interpersonal and communication skills are required to excel in the envisoned role. The Consultant must be able to deal with people at all levels within the Mission, local and American staff, and be able to interact with each in a polite, professional, and informative fashion. The consultant must be able to explain American writing style and conventions.
Proposal Submission Requirements
Please read the submission requirements in the cover letter to this RFP carefully. Failure to adhere to the submission requirements may result in the Offeror’s proposal being excluded from the competition.
B6. SELECTION CRITERIA
Proposals will be evaluated using the best value acquisition procedure. Federal Acquisition Regulation (FAR) 13.106-1(a) (2). “ Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.Using the best value acquisition methodology, the evaluation will be adjectival and rated according to the following descriptions:
Outstanding
Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.
Good
Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.
Satisfactory
Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.
Marginal
Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.
Unacceptable
Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.
Award will be made based on price and other factors listed below. Evaluation criteria are in descending order of importance.
Technical Merit
The Technical Evaluation Committee will review the application of each offeror to assess qualifications and meet the requirements.
Past Performance
The Technical Evaluation Committee will review relevant and related work carried out by the Offeror and will assess the quality of this past work.
Price will be a factor in award determination but will not be rated.
USAID/Senegal intends to award a two-year Blanket Purchase Agreement (BPA) for this activity with a possibility of extension.
B7. QUESTIONS
Any questions from prospective offerors should be submitted to Ndeye Rahmatoulaye Gueye at nrgueye@usaid.gov with copy to Abdou Ndiaye at andiaye@usaid.gov , via email, no later than 09:00 Dakar, Senegal time on February 16, 2016. Answers to all questions will be shared with all prospective offerors.
B8. POINTS OF CONTACT
Ndeye Rahmatoulaye Gueye
Procurement Agent
REXO/USAID Senegal
nrgueye@usaid.gov
Samuel Carter
Regional Executive Officer
REXO/USAID Senegal
scarter@usaid.gov
NOTE: Please find additional information in the documents below:
1- SOL-685-16-000014 WRITING / EDITING BPA
2- Signed Letter
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